Ford FIN code requirements and GM fleet account numbers: how many vehicles a NEMT company needs

Ford, GM and Stellantis each sell fleet incentives only to a business that holds their fleet code, and each sets its own count to get one. Ford’s code is a FIN and costs nothing. A company that runs 15 or more vehicles meets the count at all three makers, and five new vehicles qualifies too, inside each maker’s own time window. This page covers the counts, the proof each maker asks for, the in-service rule that follows a fleet purchase, and what the code does and does not change on the price of a van.

The FIN also carries a longer powertrain warranty on some Ford vans, which the commercial warranty guide covers, so this page leaves it there. Maker rebates on the conversion itself are in the mobility rebates guide, and the full price of a van is in the wheelchair van cost guide.

How many vehicles does each maker require?

Each maker accepts either a count of new vehicles bought or leased, or a count of vehicles already in operation, and all three use 5 and 15.

Ford’s 15-vehicle count takes in cars, trucks, SUVs and vans of any make, model year and weight, plus buses, ambulances and drivable self-propelled equipment. Leased vehicles count toward the purchase route at all three.

Each maker has a few routes besides these two counts:

• Ford, government. The government category uses lower counts: one new vehicle in the last 24 months, or a fleet of three or more. It also accepts eligibility to buy off a state contract, or at least 50 percent of funding from a state or local entity, for organizations that provide social or judicial services. Ford’s list of those organizations names ambulance and school bus companies and centers for the disabled, and it does not name NEMT.
• GM. Owning or leasing five or more medium-duty trucks also qualifies.
• Stellantis. Government fleets are eligible automatically, and a livery company with a valid state-approved livery license qualifies.

Which count helps a company with a handful of vans?

The purchase count is the one a small company can reach, because it looks back at what you bought, not at what you own. An example: a company that registered three new vans last year and two new vans this year has five new vehicles in Ford’s window, and the makes can differ. GM’s window is the past 12 months, so the same company counts only the vans it bought or leased in that stretch.

A company with fewer than five new vehicles in the window and fewer than 15 on the road does not meet the count at any of the three. Ford tells an applicant who does not qualify to contact a local Ford or Lincoln dealer about other programs. Stellantis points a fleet under 15 vehicles to Ram Professional, which lists incentives, maintenance and financing for commercial customers.

Does a NEMT company qualify as livery or for-hire?

Ford and Stellantis have a livery route and GM has none, and the Ford and Stellantis pages do not mention medical transportation. Ford’s Livery category asks for proof of the business and no vehicle registrations. The business shows one of these: a livery license, a for-hire permit, a for-hire insurance certificate or schedule, a statement of usage intent, a PUC license or a TLC license. A for-hire permit has to show the issuing agency’s name or logo and an expiration date. A for-hire insurance certificate has to name the insurer, carry an expiration date and show “Hired Autos” or “Hired Drivers.”

Ford’s FAQ makes limousine and livery customers the one exception to its rule that a FIN is valid only for vehicles titled to a company or agency. Stellantis asks for a livery company with a valid state-approved livery license.

Neither page says whether a state NEMT permit counts. The call to make is Ford Pro at 1-800-343-5338, option 2, which Ford lists as open around the clock. Ask which category your permit and insurance certificate fit, and ask Stellantis the same question through a sales representative.

What papers does each maker ask for?

Ford asks for one document from a list that depends on the category, and it is exact about what each must show. Commercial applicants pick from these:

• Registrations. They must name your organization as the owner and show the VIN, model year and make.
• Insurance card or schedule with the declarations page. It must show the insurer, your company as the insured, the policy number, effective and expiration dates, and the model year and make or VIN. When it runs to several pages, each page carries the same policy number.
• Lease agreements, buyer orders or titles. These count only for new vehicles. A buyer order is the signed and dated dealer form with pricing, and a title must carry an issue date within 12 months of enrollment.
• A billing statement from a fleet management company, with a signed lease attached.

When Ford approves the application it emails a welcome package with the FIN and a copy of the FIN agreement.

GM asks for business contact information, fleet composition (the total and the vehicle types), proof of insurance, company vehicle titles or registrations and a W-9. Once the application is in, GM emails a confirmation with next steps. For the 15-vehicle route, Stellantis says the company must be able to establish that it has that many vehicles. A Web ID for its customer pages follows the account number.

What does a fleet code change on the price of a van?

It makes the buyer eligible for the maker’s fleet incentives, which Ford and GM list as dollar credits on named models.

• Ford. A FIN is required for the National Fleet Incentive, an invoice credit on eligible new vehicles. Ford’s list dated August 4, 2026 pays $2,000 on a 2027 Transit low-roof van, $1,500 on medium and high roof vans and on Transit chassis, and $500 on the Transit wagon and on E-Series cutaway and stripped chassis. For 2026 models it lists $1,000 on the Transit van and $500 on the wagon. Ford says fleet units should be ordered from production, and a dealer can re-invoice a stock van and report it sold as fleet. The credit does not combine with regional cash discounts, customer cash drafts, APR or special lease rates unless a separate announcement says it does.
• GM. The National Fleet Purchase Program pays $750 on each 2025 Chevrolet Express and GMC Savana. GM’s 2026 allowance table has no Express or Savana row. Its Business Choice offer lists $500 of upfit cash on 2026 Express and Savana vans, only for the upfits GM names, with at least $500 of upfit installed. The named upfits are professional bodies such as box, service and flat-bed bodies, a transferred commercial body, graphics, toppers, bed sliders and shelving. A wheelchair conversion is not among them. GM’s offers page tells buyers to confirm they are a qualified fleet customer with a FAN, and its home page lists up to $5,000 of bonus cash on 2025 Express and Savana vans, for fleet deliveries only, for a limited time.
• Stellantis. The Purchase Incentive Program gives qualified large commercial, government and rental fleets tailor-made discounts. The amounts come from a sales representative, and a FAN is required.

A converted van changes who places the order. Ford says body modifier and fleet management company orders must carry their own FIN and the end user’s FIN, and that the end user needs a separate FIN at the time of sale. Ford’s authorized pool accounts cannot order a vehicle with a fleet incentive. A Ford dealer applies it after the pool account assigns the chassis, and the unit must be reported sold to a valid end-user FIN. A footnote on the E-Series cutaway and stripped chassis line adds that complete vehicles bought from select body manufacturers may be ineligible. Before you sign a conversion order, get the seller to say in writing whether your FIN and a fleet credit apply.

Can a fleet incentive stack with a retail rebate?

On Ford, no. The FIN FAQ says a fleet customer can take fleet incentives or retail rebates and cannot combine them. Ford’s Commercial Fleet Equalization program, number 96436 and effective January 6, 2026, compares the total fleet incentives with the retail cash offered at the delivering dealer’s zip code and pays the difference when the retail offer is larger. It requires the 56M National Fleet Incentive and a Ford commercial FIN.

The maker rebates for wheelchair conversions are separate programs with their own terms. The mobility rebates guide covers how they combine with fleet pricing.

How long must a fleet van stay in service?

Ford requires 12 months or 20,000 miles, whichever comes first, for commercial vehicles, and its eligibility page lists the same figures for livery. The rule covers vans bought with a FIN whether or not a national incentive applied. A customer who breaks it can face a reversed incentive claim and a cancelled FIN. Ford can also inactivate a FIN that has had no sales activity in the past five calendar years.

GM’s National Fleet Purchase Program requires a vehicle to stay in service six months. GM may waive that for a vehicle damaged beyond repair, such as by fire or frame or water damage, when documents support it. Stellantis’s incentive page sends customers to a sales representative for program details, so ask there before you resell early.

Fleet buyers who replace vans on a schedule should keep these minimums in mind next to broker age limits, which the replacement guide explains.

Running a fleet in HealthRide

A fleet account application asks for proof of insurance and for registrations or titles. HealthRide keeps each van’s insurance and registration expiration dates in one registry and sends reminders before they lapse, so those papers are current when a maker asks for them. Each van also carries its seats and wheelchair spaces, and a ride goes only to a van that can take it. See fleet management.