# Plan your crew schedule

> Put each driver in a vehicle for set hours, one day at a time or every week. A driver only gets trips on days they have a shift.

Source: https://healthride.app/knowledge-base/dispatch/crew-schedule/

A shift puts one driver in one vehicle for set hours on one day. Drivers see their shifts in the driver app, and Ryder Go only plans with drivers who have one. Set up regular shifts once and they repeat every week.

## Before you start

**You'll need**

- Your vehicles. See [Add your vehicles](/knowledge-base/getting-started/add-your-vehicles/).
- Drivers who have joined your company. See [Add your drivers](/knowledge-base/getting-started/add-your-drivers/).

**You can add later**

- Weekly shifts. You can start with one day and repeat it later.

## Add a shift

1. At the bottom of the menu on the left, select **Settings**. Under **Operations**, select **Crew schedule**. Each vehicle has a row, and the day's shifts sit on it along the hours.

2. Pick the day in the week at the top. The arrows move a week at a time.

3. Select an empty part of a vehicle's row, or **Add shift** at the top right. **Add a shift** opens.

4. Under **Vehicle and driver**, pick the **Vehicle** and the **Driver**, like Van 1 and Luis Ortega.

5. Under **When**, check the **Date**, and set **Starts** and **Ends**. A new shift starts at 8:00 AM and ends at 5:00 PM until you change it.

6. Select **Add shift**. The shift shows here, on the Dispatch board and in the driver's app.

## Repeat a shift every week

In **Add a shift**, turn on **Repeats every week**. Under **Every week on**, select the days, like **Mon**, **Wed** and **Fri**, and set the hours. For different hours on some days, select **Different hours on some days?**. Pick an **Until** date, or leave it empty to keep it going. Then select **Add weekly shifts**.

If Luis already drives Van 1 every week, the form shows those days, and saving updates them.

## Change a shift

Select a shift to open **Edit shift**. Change the vehicle, driver or hours, then select **Save changes**.

- **One day or every week:** for a weekly shift, turn on **Change every Wednesday** (or whichever day it is) to change all of them, then select **Save every Wednesday**. Leave it off to change only that day.
- **Trips that can't stay:** if the new driver or vehicle can't take some of the shift's trips, the form lists them and why. **Move anyway** sends them back to **Unassigned**.
- **Remove a day:** select **Remove shift**. Its trips go back to **Unassigned**.
- **After the shift starts:** the vehicle can't change here, but the driver can switch vehicles in the driver app. You can still swap the driver or select **End shift**.

To pause, restart or end someone's weekly shifts, select **Weekly shifts** at the top, then select the driver. Use **Pause**, **Resume** or **Stop repeating**.

## Add a break

Breaks go on the Dispatch board. Open the ⋮ menu on the driver's row and select **Add a break**. Set the **Start time** and **End time**, turn on **Paid break** if you pay for it, and select **Add break**. Ryder Go plans around it, and the driver starts and ends it in the app.

## Read the schedule

- **Blue** is scheduled, **green** is driving now, and **gray** is done.
- A **repeat icon** marks a weekly shift. A **pencil** marks a day you changed on its own.
- **Dashed** blocks are weekly shifts further ahead. Select one to change them.

## Good to know

- **A shift ends by midnight.** For work after midnight, add a shift for the next day.
- **HealthRide asks before trips lose their driver.** Removing, pausing or stopping shifts sends those days' trips back to **Unassigned**, and you see which shifts come off first.
- **You can also work from the Dispatch board.** The ⋮ menu on a driver's row has **Edit shift** (or **Add shift** when they have none). The calendar button at the top right opens the Crew schedule on the board's day.
- **Who can plan shifts:** owners, admins and dispatchers.

## If something looks wrong

| What you see | What to do |
|---|---|
| "No vehicles yet" | Select **Add a vehicle**. Every shift needs one. |
| A driver isn't in the **Driver** list | They haven't joined yet. On the **Drivers** page, resend their code from their row. |
| "A shift has to end by midnight." | Set **Ends** to midnight or earlier, and add a second shift on the next day. |
| The driver's app says **No Shift Assigned** | They have no shift today. Add one for them. |